Business Support Officer

Job Description

My public sector client is looking for a Business Support Officer to provide support within their Legal Services Directorate, where the successful candidate will play an integral part in assisting the organisations directorate (including Director, Assistant Directors and Senior Management Team)) to manage their time and work effectively, so that they can focus on their priorities. This is a potential up to 6 month temporary assignment Monday to Friday paying £12.74 p/hr, full time 37.00 hours a week, 9.00am to 5.00pm and this role will be a hybrid role looking at two days on site and three working from home currently.

As a Business Support Officer, you will be responsible for the below tasks-

• Diary management - actively the Senior Management Team's appointments, sending meeting invites, chasing responses and accepting/declining invites as appropriate. Working closely with the SMT to ensure their diaries are aligned with key priorities
• Inbox management - proactively managing the Director's inbox - ensuring urgent items are identified and progressed as necessary, responding to routine correspondence and the SMT as appropriate
• Producing briefing notes and drafting presentations for the SMT to use when attending a range of senior leader meetings
• Providing ad-hoc administrative support as required e.g. co-ordination of meetings, taking minutes, production of correspondence and distribution etc
• Travel - arranging and booking travel/accommodation for the SMT and their team as required
• Making all appropriate arrangements for attendance at offices, including desk booking and room bookings for meetings
• Forming an effective working relationship with the administrative teams and EAs of other senior staff - ensuring appropriate channels of communications with the Director
• Working alongside the Business Support Team, acting as Intranet Editor, completing regular audit checks, supporting recruitment campaigns and ensuring management information is kept up-to-date

Skills:

• You should have excellent interpersonal skills, and ability to work flexibly, effectively and across teams.
• The ability to work as a team player managing dynamics inclusively when working across team, departmental and other boundaries.
• Excellent organisational skills, with an ability to prioritise tasks and work to tight deadlines.
• A willingness to adapt to change and promote the positive benefits of a culture of continuous improvement.
• A confident, self-motivated, positive self-starter with the ability to take the initiative and with proven experience in administration matters.
• The ability to remain calm and reliable under pressure to manage a range of sensitive and high-profile matters.
• Excellent attention to detail and committed to giving a high-quality performance in all aspects of the job.
• You should also be willing to complete regular travel between our London, Birmingham and Manchester offices to support the Senior Management Team where required

Please note this role will require a DBS check, and three years referencing.

If you feel that you would have the necessary skill set for this role and are ready to take on a new challenge, please apply online. Due to the high volume of applications for this role we may not be able to contact every candidate who applies.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.