Personal Assistant to Directors

Job Description

Personal Assistant to Directors - Maternity Cover

Aztec West | Hybrid (2 days WFH)
1 Year Contract
Full-Time | 8:30 AM - 5:00 PM | 4/5 days per week (flexible)
£16.50 per hour (PAYE)

Our client is seeking an experienced and proactive Personal Assistant to support their Directors and wider team during a busy maternity cover period. This is a varied role that requires excellent organisational skills, strong time management, and the ability to juggle multiple priorities.

Key Responsibilities:

• Manage diaries for Directors and the wider team
• Schedule meetings, book rooms, and coordinate travel arrangements (including international trips)
• Organise events, accommodation, and interviews
• Handle daily scheduling conflicts and ensure smooth workflows
• Escort visitors and support with field visits
• Set up meetings and manage logistics for the team
• Act as the go-to person for day-to-day support needs
• Ensure accurate and efficient document management and classification
• Receive, screen and direct incoming calls, visitors, mail and email.

What We're Looking For:

• Proven experience as a Personal Assistant, ideally supporting senior leadership
• Strong time management and organisational skills
• Proactive approach with the ability to anticipate needs
• A team player with excellent interpersonal skills
• Experience managing complex diaries
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Fluent French is beneficial but not essential

If you are highly organised, thrive in a fast-paced environment, and have a passion for supporting senior teams, we would love to hear from you.

Note: This is a contract role, and employment is on behalf of Rullion.

We can make reasonable adjustments to our interview process according to your needs. And we offer a flexible working environment, so you can adjust your hours to suit your personal circumstances.

Since 1978, Rullion has been dedicated to finding exceptional candidates for a diverse range of clients, from well-known brands to start-ups. As a family-owned business, Rullion is committed to honesty and credibility and aims to build long-lasting relationships with both clients and candidates.

At Rullion, we are a forward-thinking recruitment company providing talent consultancy services to a diverse client base, from small start-ups to large household names. We celebrate and support diversity and are dedicated

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.