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Fleet Coordinator

Portakabin Ltd

£24,000-£26,000
Human Resources and Personnel

Role

Job Description


We have an exciting opportunity for a Fleet Coordinator to join our HR team in York. As an Fleet Coordinator at Portakabin you will be responsible for providing and maintaining a quality administrative service relating to all areas of the company car, commercial and grey fleet within the UK.
Role Details
  • Salary: Up to £26,000 DOE and bonus
  • Role based: York, YO32
  • Contract type: Permanent
  • Annual leave: 25 days plus bank holidays
Role Responsibilities
* Oversee the daily operations of the vehicle fleet to ensure availability, allocation and rotation as needed.
* Maintain up-to-date records of vehicle usage, assignments, and performance metrics.
* Maintenance of compliance requirements such as licence checking, driving training coordination and vehicle safety.
* Support in tracking fleet-related expenses, including fuel, maintenance, and repairs.
* Act as a point of contact for drivers, addressing concerns or issues related to the fleet.
* Monitor driver behaviour using telematics or tracking systems and address violations or inefficiencies.
* Support the Fleet Manager in accident investigation and recommend corrective actions to prevent recurrence.
* Maintain up-to-date and accurate records for all fleet vehicles, including fuel usage, mileage, maintenance history, registration, insurance, and driver logs.
* Promote and uphold a safety-first culture, ensuring drivers adhere to health and safety regulations, including vehicle checks and safe driving practices.
Benefits & Opportunities
  • 25 days holiday plus bank holidays
  • Option to buy and carry over up to 5 days of annual leave
  • Flexible working policy
  • Team/Department social activities throughout the year
  • Career progression opportunities
  • Learning and Development Hub (Access to hundreds of courses and learning content tailored by our inhouse L&D Team)
  • Employee Benefits Program (Discounts at 100s of shops, gyms, restaurants and even holidays!)
  • Cycle to Work Scheme
  • Fully funded professional qualifications and membership
  • A chance to give back to your community with an annual volunteering day off
  • A range of dedicated health and wellbeing services
  • Annual bonus scheme
  • Contributory pension

Our Ideal Candidate

We are looking for someone who has:
* Excellent attention to detail with the ability to provide high standards of accuracy.
* Excellent communication skills, both verbal and written.
* Ability to prioritise tasks when dealing with conflicting deadlines.
* An analytical mindset.
* Experience in data input and administration.
Even if you do not match all our `ideal' criteria we would still be very keen to receive your CV as we love developing our people and may feel that you could be developed into this role.
Why Portakabin?
As innovators in the science of building, we provide modular buildings for hire and sale, as well as supplying refurbished buildings and construction site accommodation. We deliver building solutions for organisations of any size, in sectors ranging from manufacturing, education, and health to transport, utilities, and construction.
Portakabin now employs more than 2,000 people across ten European countries.
What's next?
We aim to respond to all applications within 7 working days. We will be conducting first stage interviews on or before the week commencing Monday 9th December, final interviews will be held at our head office in York.
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Portakabin is an equal opportunities employer and is committed to the equal treatment of all current and prospective colleagues. We welcome applications from people of all backgrounds and perspectives and hire great people to build talented and diverse teams.
We are committed to making reasonable adjustments throughout the application, recruitment, and onboarding processes for candidates that require additional support and/or adjustments to be made. If you are having any difficulty applying, please contact our recruitment team on

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