Commercial Property Assistant

Job Description

Job Opportunity: Commercial Property Assistant at UKAEA
Overview
Join UKAEA's Commercial Property Group (CPG) as a Commercial Property Assistant and support the delivery of our strategic business objectives. This dynamic role involves representing the CPG by delivering a professional and informed service to attract new occupiers and support existing ones. You will coordinate the delivery of accurate reports, statistics, financial costings, and general information to enable decision-making for our Investment Portfolio.

Key Responsibilities
As a Commercial Property Assistant, you will support CPG Managers across a diverse range of tasks, including:

Lease and Tenant Management: Maintain lease and tenant information (both paper and electronic) to ensure key milestones such as lease breaks and rent reviews are met. Provide statistics and reports as needed.
Reporting: Manage the collation of up-to-date information for the Commercial Property Manager to report to DESNZ regarding UKAEA's property holdings and tenancy arrangements.
Advisory Role: Advise colleagues, tenants, contractors, and others on procedures and processes.
Project Management: Proactively manage small projects and other delegated work, prioritizing workloads effectively.
Meetings: Arrange and attend regular tenant meetings, produce accurate reports, and ensure actions are appropriately addressed. Arrange meetings with internal and external stakeholders and take minutes.
Support to Harwell Management Team: Provide necessary information and advice.
Asset Valuation: Assist with the annual Asset Valuation exercise and respond to Business Rates information requests.
Collaboration Events: Support collaboration events such as tenant lunches, Bike to Work, and other activities.
Campus Surveys: Assist with tenant feedback or travel surveys.
Financial Monitoring: Monitor and report on financial expenditure within the CPG Group.
Qualifications and Experience
To be successful in this role, you should have:

Experience in Property and/or Facilities Management sectors.
Excellent communication and interpersonal skills.
Attention to detail with the ability to multi-task and prioritize effectively.
High-quality customer service skills.
A strong team spirit with a proactive and willing attitude.
Ability to maintain strict confidentiality.
Experience in minute-taking, ideally within property/facility sectors.
GCSE grade C and above (or equivalent) in English Language and Math.
Good working knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
About UKAEA
At the United Kingdom Atomic Energy Authority (UKAEA), we strive to lead the world in developing fusion energy and related technologies. Our mission is to deliver the ground-breaking research and innovations that will provide clean, safe, and sustainable energy solutions.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.