Admin

Job Description

We are seeking for an Admin to join our team.

Here are the details of the position:

Job title: Admin

Location: Birmingham B11

• Start Date: ASAP
• Payrate: £11.44 per hour PAYE or £15.79 umbrella
• Working Hours: 9AM - 5PM

Role:

• Utilise IT to the full and ensure work is progressed effectively
• Prioritise workload
• Maintain confidentiality of private and confidential information
• Ensure correct internal and external distribution of correspondence
• Save all typed work to correct file on system - EDMS
• Open incoming post, action and distribute
• Process outgoing post, apply postage ready for collection / drop off
• Maintain post area in an organised and tidy manner
• To provide an efficient, courteous and professional approach to all telephone callers
• To record and convey accurately and at the appropriate time incoming or outgoing messages
• To take accurate facts and contact details for the recipient of the message
• To monitor telephone equipment and be fully conversant with all functions of the telephone
• Greet visitors to the site office efficiently and politely
• Operate door entry system (if applicable)
• Ensure visitors to site sign in and out of the office via the Visitors book
• Receive goods deliveries and inform necessary recipient to ensure prompt removal
• Carry out filing as per standard filing system, keeping files up to date using the EDMS system & any hard copies as required
• Monitor and review all contract files to ensure procedures are being followed and files are up to date Stock check (if applicable)
• Order stationery as and when required, ensuring costs are kept within budget and authorization is obtained from the Contracts Manager / Project Manager / Office Manager for all purchases
• Issue stationery as required
• Any other reasonable management request
• NBH / EPB ensure that client information for handover is collated
• NBH - prepare resident handover packs
• NBH / EPB liaise with CDMC where necessary
• Monitor internal system (data pro) to ensure that issues are resolved in a timely manner by the relevant person
• Monitor EDMS system to ensure that this is being used effectively
• Ensure that emails are dealt with appropriately
• Ensure that controlled documents are recorded appropriately (Gas, Elec certs etc)

If you would like to discuss the role further, please call Varuna on 0113 518 5995 or Email Varuna on v.advani@resoucinggroup.co.uk.

Eden Brown is committed to equality in the workplace and is an equal opportunity employer. Eden Brown is acting as an Employment Business in relation to this vacancy.