Contract Administrator

Job Description

Job Title: Contract Administrator
Location: Medway, Kent (Hybrid Working: 3 days home/2 days office)
Reporting To: Contracts Manager
Employment Type: Full-time
Salary: Up to £30,000 per annum

Primary Responsibilities:
* Serve as the dedicated contract administrator, providing performance reports to the contract manager to ensure 100% compliance across maintenance, reactive, and ED works tasks.
* General:
* Understand, anticipate, and fulfill both internal and external customer needs while fostering effective relationships.
* Respond promptly to internal and external inquiries through clear communication and personal accessibility.
* Maintain accurate information and documentation in both internal and external systems.
* Manage the helpdesk operations, including logging, distributing, and closing reactive calls.
* Maintain all maintenance asset files to ensure compliance with contract and health & safety regulations.
* Assist the Contract Manager in producing the monthly contract report.
* Ensure adherence to company policies and procedures.
* Support management in ensuring compliance with health & safety requirements, including reporting hazards and promoting a safe work environment.
* Financial:
* Generate estimates on the in-house system and oversee the process until the completion of the works.
* Coordinate, organise, and issue purchase orders to subcontractors for annual contract maintenance and specialist reactive works.
* Monitor expenditure against budget when raising reactive purchase orders.
* Compile monthly forecasts on reactive works for ABM and the client.
* Prepare monthly reactive invoicing and submit to the client.
Person Specification:
Essential:
* 2 years of experience in an administrative role.
* Demonstrated excellent customer service skills and commercial awareness.
* Experience in financial reporting.
Desirable:
* Intermediate/Advanced level proficiency in Excel.
* Computer literacy.
* Certification in IOSH Managing Safely.
* Awareness of health & safety responsibilities.


Note:
This job description is designed to provide the post holder with an understanding of the envisaged role and duties. Specific tasks and objectives will be agreed upon with the post holder.

Application Process:
If you meet the above requirements and are interested in the role, please submit your CV and a brief cover letter outlining your relevant experience and availability. Shortlisted candidates will be contacted for further assessment.

SetSquare is an equal opportunities employer and encourages applications from all qualified individuals.

Closing Date: Rolling applications until positions are filled.

Join us in delivering excellence in construction projects across the UK.

Setsquare is committed to equality in the workplace and is an equal opportunity employer.

Setsquare is acting as an Employment Business in relation to this vacancy.