Business Support Assistant - Investment Banking

Job Description

We are AMS. We are a global total workforce solutions firm; we enable organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces. Our Contingent Workforce Solutions (CWS) is one of our service offerings; we act as an extension of our clients' recruitment team and provide professional interim and temporary resources.

Our investment banking client has been present in the UK for more than 150 years, they're a long-term partner to British business. Today, the Group is formed of 10 divisions and employs 9,300 staff based in 21 core locations right across the country. Their role is simply stated: help clients achieve their goals by combining local know-how and global reach. In so doing, they seek to make a positive, sustainable contribution to both the UK economy and society.

On behalf of this organisation, AMS are looking for a  Business Support Assistant - Investment Banking for a  12 Month  contract based in Marylebone, London. *Please note this role will be based in the office 5 days per week*

Purpose of the Role:

Our clients Global Markets business offers a broad range of products and services in the global interest rates, credit, currency, equities & commodity markets. Global Markets help their franchise of clients find effective ways to raise and invest capital as well as manage their exposure to risk.

As a Business Support Assistant you will act as a central hub for employees to facilitate secretarial and office management support across the department. The assistant will be responsible for working with employees across Global Markets to provide a seamless service on a range of supporting tasks.

Responsibilities of the role:

• Organisation of meetings including preparation of documentation and invitations.
• General Services management.
• Including but not limited to photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards, managing DL etc.
• Assisting with desk moves/seating plan management, liaison with Office Infrastructure Manager.
• Area Management (ensure that Health and Safety is in line).
• Management of distribution lists and organisation charts.
• On-boarding coordinator and point of contact for all visiting employees.
• Point of contact to all GM staff visitor outside of UK.
• Raise and chase IT requests on behalf of GM staff.
• Small scale events (<40ppl) Town halls, Networking breakfast/lunch & Client meetings, Internal onsites etc.
• Other ad-hoc tasks requested by team members.

What we require from the candidate:

• Experience in a similar role is highly advantageous
• Previous experience within a professional / office environment
• Strong organisation skills
• Strong written and verbal communication skills
• Ability to collaborate and work in team environments
• Attention to detail skills

Next steps

If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and we will contact you with an update in due course.

This client will only accept workers operating via an Umbrella or PAYE engagement model. 

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.